When Your Deadline Involves Chasing a Planet

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When you’ve spent millions of dollars building a robot rover to explore Mars and the planets will only be in the right alignment to launch during one small window of time every two years, now THAT is a deadline not to be missed.

If you saw the movie 'The Martian,' you'll recall all the conversation and tension around the launch windows and when supplies could be sent and when a rescue mission could be sent...

I supported the business aspects of various real life Mars missions and other projects at NASA’s Jet Propulsion Laboratory during my career there and trust me, the project planning at JPL is intricate and leaves nothing to chance, even building in slack time to handle those unforeseen glitches and gremlins that always arise when trying to do complicated one time trips to other planets. There were literally thousands, if not millions of interim ‘due dates’ in the project plan prior to the actual preferred launch date.

Including dates for all the reviews and other meetings needed to keep an eye on the schedule.

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Do I apply all that rigor to my own career as a self-published author? Not really. I still break big jobs into smaller deliverables and keep an eye on my critical path…yeah, and I also still speak the project language, as you can see. I track my deadlines on my Outlook calendar and on a handwritten weekly To Do List that is constantly changing, evolving, scribbled upon and reviewed. (I need that tactile feedback of crossing things off and eventually crumpling up the paper and throwing it away to start a fresh list.) I HATE missing a deadline or causing others to do hurry up work to accommodate my not building in enough slack time.

Bu this applies to the posts I write for USA Today/HEA, AMAZING STORIES and other platforms, including this lovely, well built, friendly gathering spot.

When it comes to my own novels, I have a really rough editorial calendar sketched out, about a year ahead, to make myself see one cannot perform three actions simultaneously, there are not more than twenty four hours in a day and yes, I need to sleep. So that means I CANNOT expect to get the next novel in my bestselling Badari Warriors series released while also completing another ancient Egyptian paranormal romance, much less also writing the long awaited sequel to my one fantasy romance. Not in the same 30-40 days. And my editor has an iron clad thirty days to go over each of my manuscripts and she can’t edit three of them simultaneously either.

I have a bad habit of ‘magical thinking,’ which Wikipedia defines thusly:  the belief that one's thoughts by themselves can bring about effects in the world or that thinking something corresponds with doing it. So I like to believe I can do three things at once!

At least as a self-published author, I’ll never miss any contractually required deadlines. I just have to ensure the flow of words and books keeps going on a regular enough basis to meet that other hard and fast deadline – paying the rent!

The Deadline We All Face

There's precious little I can say about deadlines that hasn't been said already, and I'm going to hush up in observance of the Queen of Soul's passing.

I will note that there's one deadline we all face and it's non-negotiable. So if there's something that matters to you, you'd better get on it because the world needs whatever it is you have to offer.

I leave you with an article (with a  link to the performance audio) about Aretha Franklin singing opera - something I somehow missed. Had actual operas been sung a little more freely, I think I'd have been a much bigger fan. Modern operatic style leaves me cold. This performance didn't. It gave me goose bumps.

http://www.latimes.com/entertainment/music/la-et-ms-aretha-franklin-grammy-awards-nessun-dorma-20180816-story.html

Deadlines Looming

Let me tell you something about deadlines.

Or more specifically, let me tell how I don't get what I see other writers do with deadlines.  Like, I will see people be all, "Oh, yeah, I have a novel due next month.  I better get to work on it."  As in, little-to-no work has been done, and now that the deadline approaches, they're planning on weaponizing their panic and going into FULL POWER MODE, knocking out thousands of words each day and having a finished novel in a couple weeks.

I honestly don't understand how to do this.  Like, my brain recoils at the idea.

For me, deadlines are always a long-range thing.  I look at when something is due, and look where I am right now, and ask myself, "What do I need to do to be two months before the deadline?" and start working on that goal.  Because I know things will get in the way, I know there will be setbacks, and it's best to charge in with a plan before even getting to that point. 

I mean, people ask me what the "secret" is to my output, and a big part of that is in the planning.  I know what the core of the next year and a half looks like, writing-wise, and I plan for that.   I don't think I could do it otherwise.

And that takes discipline, and even then, the schedule slips and things get behind.

SPEAKING OF, I'm working hard on finishing The Shield of the People before its deadline, and The Way of the Shield is coming out in just a few weeks, so I might be pretty scarce here in the coming days. 

Deadlines: A Haiku

People say a lot of things about deadlines: they're stressful, arbitrary, debilitating, intrusive, confusing, too much. I get it. However, I'm not one of those people. Here are my thoughts on deadlines, in haiku form because odes are too complicated for a summer day when the kids are still not back to school:

I adore deadlines
(not kidding) because they mean
someone wants to read.

Managing Deadlines: 5 Steps to Successful Project Management

Ever work with a project manager? The people whose primary responsibility is to ensure the project moves through the process from concept to customer? They're the ones who keep track of deadlines and deliverables. Communication is the crux of their job, followed very closely by organization. They are arguably the most well-connected people in a company. The bane of their existence is when somebody slips a date and doesn't tell them in advance. (Feature-creep is a wholly different PITA.)

I have had my ass schooled by learned from some of the most efficient project managers who mastered herding cats. I've carried those best practices into my author career. If you've followed this blog for a while, then this list will sound very familiar.

5 Steps to Successful Project Management 

1. Prioritize
• You are the only one who knows your workload. Don't expect others to intuit all that you've got going on. Your path to sanity is via prioritizing tasks and projects. Even the repetitious ones, like taking the kids to/from school. Anything that demands your time gets prioritized. Note the things that are flexible and those that aren't. You can reschedule a conference call. You can't reschedule the start of a public school day.
2. Set Realistic Expectations...then add two weeks.
• So you attracted the interest of a Big Publisher. Congrats! They want to sign you for three books. Awesome! They want those books delivered in six-month intervals. Uh...You only have the first one written and that took you three years to get into a query-ready state. Talk to your agent, be frank with them. It's better to decline an offer than to be in breach. 
• Always add two weeks to big projects. That's wiggle room in case the flu strikes, equipment fails, or your brain goes on strike.
3. Confirm Dates and Times
• Seems logical, but it's amazing how many problems crop up because of ambiguous phrases like "30 days." Is that 30 business days or calendar days? "The end of the month." What if the end of the month falls on a Sunday? Is the deliverable due on the Friday before or the Monday after?  Even "COB " is suspect what with time zone differences, flexible hours, and people who never.stop.working. 
4. Communicate as Soon as a Bump Appears
• This is the one that a lot of people resist because they're afraid of the perceptions and the consequences. They think they can "power through" and "slide under the deadline." Worse, some folks stay quiet and hope an elf will magically fix everything for them. Peeps, don't do that to yourselves or your team. The ulcer isn't worth it. Tell your contact/team as soon as you know there's an issue because date slippage has a ripple effect. The sooner the team knows, the faster they can compensate. Missing your date might not be that big a deal...or it means they get someone else to do your piece of the project. Regardless, fess up fast. Don't work yourself into an oozing pustule of anxiety. 
• See Jeffe's post from Sunday about Big Trouble vs Daily Shit
5. Reassess & Reset
• Whenever you complete a project, take a beat and assess the resources and time it took you to finish. Did your accurately estimate what was needed? Do you have similar projects in your schedule? Based on what you learned from the completed project, are there any adjustments you need to make to the future projects? Are there any people who need to be informed about the needed adjustments?

Adulting. Sometimes the hardest part is being honest with yourself. Once you are, it's a lot easier to be upfront with others...even about moving deadlines.

Deadlines, deadlines, deadlines....

There was a time when I never, ever missed a deadline.

I think it lasted roughly a month.

I try very, very hard to make sure I hit deadlines, but sometimes it simply isn't going to happen.

When I started out I would say "yes" to very nearly impossible deadlines regularly. Why? Because I wanted the work and I was willing to make the sacrifices.  Who needs sleep when you have coffee?

Now and then that philosophy backfired and life got in the way.  The day job required more time (Retail does that), or the family needed some help. Then you have to start weighing what is more important.

Know what else you have to do? You have to communicate. There is usually at least a little flex time in what you are told as a deadline. Maybe not much, but some.

Look on the right side of the screen and you'll see a cover for my Predator novel.  When I was writing that everything that could go wrong did. First, there were changes in the script, They made the movie better in my opinion, but they were there and that meant reevaluating all of the source material before I could start writing my novel. Heck, I had to rewrite my outline before we could proceed. That was a decent slow down, but not crippling.

No. What was crippling was falling the wrong way in ice and tearing two tendons in my shoulder and destroying my rotator cuff. I thought it was a sprain and tried to just power on through, but the pain was actually debilitating, I could not work for several weeks at the day job but I also could no write very much.  My beloved was wise enough to point out that Google Docs has a voice option. I employed it and things got better. But the voice option isn't flawless and a good deal of  clean up was required.

I was a little over a month late.

I did the unthinkable and told my editor the truth. We worked together to make it right. 

There are those situations where a book will be, by God, late. My mother going into hospice? No writing done while she left this world. My wife passing away? No work done while I tried to remember how to breathe, how to walk, how to go through the regular day without losing my mind. How bad was it I only recently pulled out and finished the novel I was writing when she passed away. It took me 8 years to get back to  even looking at that book. It took me a month to finish. but it was the book I worked on while my wife was on dialysis and dying by inches. I set it aside, I came back to it when I could.

Deadlines are flexible. If they weren't there would be no publishing industry.

I had a few deadlines after my wife passed what were delayed because I got lost in grief. I don't torture myself over those. I merely accept them and try to move on. I made it a point to explain to my editors. They were usually understanding. Sometimes I know it was inconvenient for them, but we worked it out.

 I'm a writer. I used my words.

Big Trouble and Daily Sh*t: Knowing the Difference

Kitty bookends for breakfast!

Our topic at the SFF Seven this week is Deadline mania. How to keep the deadlines in times of trouble.

It's kind of amusing because I started this blog post around 10am this morning, then spent over four hours with Microsoft Office 365 help trying to find out why I'm suddenly getting prompts to log in, when until yesterday I've been able to work in the Office 365 programs without being constantly logged in. Even though I asked right off if something changed, it took four hours for them to tell me that new "security" was implemented yesterday to "protect my files." I don't use One Drive because frankly I don't trust Microsoft with my documents. Now I trust them even less. And I'm cancelling my subscription to 365.

I'm probably going to Office 2016 or 2019 (if it's available soon), but all suggestions for an alternative are welcome!

(Though don't tell me Scrivener. It gives me hives.)

So, while I don't have an actual hard and fast deadline for this blog post - and a Sunday of housework is an arguably decent time to deal with extended shite like that - I'm feeling super behind.

So here's the thing. There's two kinds of trouble. Okay, maybe there's a spectrum of trouble, but it all falls under one of two major categories: Big Trouble and Daily Shit.

Big Trouble is anything where people could die, or become very ill, or something equally as bad in your world.

Everything else is Daily Shit.

And like all things, the trick is knowing the difference.

I've you've got Big Trouble, then deadlines don't matter. A famous author with a long and productive career said that she has a profoundly autistic adult child. Compared to dealing with those issues, things like losing an editor pale in comparison. Deadlines can move, if you have Big Trouble. The most important aspect there is not to let Daily Shit derail your deadlines. Then you build up a karma bank so if you have to move a deadline because of Big Trouble, everyone knows that it must be important, because you wouldn't let them down because of Daily Shit.

Me dealing with the dorkwads at Microsoft Office 365? Daily Shit. I'd never do that on a writing day because my word count takes precedence over Daily Shit.

If you're committed to being a writer, then word count and meeting deadlines should ALWAYS take precedence over dealing with Daily Shit. If it doesn't, then you're elevating Daily Shit to Big Trouble, which means that a whole lot of Daily Shit will want to be that important, and pretty soon you have a whole lot of Big Trouble and no time to write.

I can't really tell you what should qualify as Big Trouble in your life, but I can promise that you need to know. Find that line, and draw it big, bright and bold. And stick to it.

Keep that Daily Shit where it belongs - out of the way of the important stuff.

My Freeform Post Today

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Our topic this week is freeform – anything on our mind.

Okay.

Squirrel.

As in, I’m thinking about lots of things all the time, but nothing I want to write a post about, or which adds up to a post on its own.

I’m driving hard to finish my next Badari Warriors novel, TIMTUR, so maybe that’s part of why I’m coming up empty of BIG ISSUES I want to discuss in this space today. My brain is off into the far future, with my imperiled hero and heroine, fighting the alien scientists.

My toddler grandson has discovered a love for multisyllable words and gives them his all. Helicopter. Watermelon. Butterfly. He also loves his Gramma and has taken to asking for me. Fortunately I live literally at the other end of the same apartment complex and so I can walk down for frequent visits. There’s nothing as restorative as a hug from a little one. His favorite books are by Neil Gaiman (the 'Chu' series) and Sandra Boynton. Plus of course, the SPOT books...all of which I read for him with gusto and sound effects.

There are a plethora of things happening in the world on my mind. I tweeted last week that I’d realized the last time I knew so many members of Congress (from both parties) by sight who were not my own representatives was…during Watergate. I even recognize the Cabinet members and I don’t think that’s ever happened. Someone else agreed and said we both must watch too much MSNBC. Quite possible! But it’s not my nature and not my purpose in being on social media to discuss current events, with rare exceptions. Sit in my living room and we’ll hash it all out. Not here. Shrug. Your mileage may vary. I vote, I donate and I let my elected representatives know what I think.

My high school gym teacher passed away last week. She was a force of nature, kinda scary to an introverted-non-athletic-girl like me but inspirational in her way. And I’ll never forget the rousing, somewhat puzzling sex ed talks she delivered (“Gals, y’all gotta pump the BRAKES and it’s y’alls job to slow down those boys and their accelerators when they git you parkin’ on that dark mountain lookout some night after prom…” Slightly exaggerated for effect – I AM a romance novelist – but not much.)  I left home at the age of 19 to get married to my high school sweetie and live the entire continent away from the location of my high school, and only in the last year reconnected with my high school community on FB, so it’s still a little disconcerting to me when that part of the past reaches out and grabs my attention. That was a lonngggg time ago but they’re all locked in my head as they were when we roamed the school together, so it’s a surprise every time I realize hey, we’ve all gotten older. Kinda like the cast of “Grease”. Revelation: No one from our class is 17 anymore.

I baked banana bread this morning for my son-in-law, father of the aforementioned delightful toddler. Used my late mother’s recipe, which is older than I am, has probably too much sugar and butter but tastes great of course as a result. I’d written the recipe in what used to be my good handwriting on an index card and put it in the wooden recipe box my Dad gave me when I left home to be married.

There were various kerfluffles in the author world last week, some more hurtful to people than others. I usually miss hearing about these until they’re over and I almost never weigh in on them because most of the time I have no direct involvement. My eyes open wide and I blink a lot in disbelief as the tweets and posts go by in the social media stream and I might discuss aspects of it all privately with close author friends but that’s about it.

I watched a really unintentionally amusing scifi movie last night where at the one hour mark exactly the alien spaceship crashed in Laos (the first hour occurred in LA) and for the rest of the movie the hero and heroine battled it out against the aliens side by side with a group of Laotian drug smugglers who seemed to have dropped in from a kung fu movie of years past, on a set that looked like Angkor Wat but wasn’t. Turns out it was a direct sequel to another one I’d seen years ago which had ended with that movie's hero changed into one of the aliens and his pregnant girlfriend stuck on the spaceship high above LA.  The production values were actually pretty good, the hero was mildly hunky (terrific biceps) and I kept watching till the end, partly in disbelief and partly because the story moved along briskly.

I read two great scifi novels in the last week or so – Contagion by Erin Bowman and Planetside by Michael Mammay, and interviewed both authors for AMAZING STORIES MAGAZINE blog. I did a long post for USA Today/HEA on mermaids, interviewing ten authors.

We’re in the middle of a series of 100 degree days (global warming anyone?) and although there are no brush fires near us this year, at least not right now, I’m keeping my eye on the news just in case.

So, ok there you go, my stream of consciousness “this is what’s on my mind today” post and now I have to get back to my characters and their dilemma. Have a great weekend!

Not the Author although I do have blue eyes.
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