Collaborators & Contractors: Setting Expectations Upfront

Contractor Best Practices: When working with a 3rd party in support of my book (artist, formatter, editor, PR, PA, etc.) what's one thing I do to make my life and theirs easier/make the project more successful?

Set expectations upfront--on both sides. 

It amazes me how many folks enter into a business arrangement while operating on a host of assumptions that are never shared with the other party(ies). There is no way that ends well for anyone. 

Ask questions at the get-go. Get the answers you need to be a good partner. Even if you think you know the answer, ask anyway. Confirmation will save you heartburn. This is one part due diligence and another part documenting commitments between two parties. Don't be afraid to not know an answer. Don't fear looking like a newb or unprofessional. Setting and receiving clear expectations is a foundational element of professionalism. 

A Sample of Questions: What do I need from them? What do they need from me? When? In what format? What are the deliverables? What are the milestones? What happens if dates need to change--on my end or theirs? How much lead time is needed? What is a reasonable turnaround time? Payments: invoices sent at the end of the project, at intervals, portion upfront and another on completion? What method of payment is preferred? When is payment due/when will I be paid? Who is my point of contact and what are their contact details? Etc.

Whether dealing with a freelancer, small business, or corporation--regardless of industry--take the time to set expectations upfront. If the party with whom you're planning on working doesn't agree to do this, bitches about doing it, or doesn't answer your questions to your satisfaction that is a HUGE red flag. Do not proceed. 

If someone asks to set expectations with you, take the time to do it. Yeah, yeah, not everyone will say "Hey, I'd like to set expectations with you."  It might be as casual as "Hey, yeah, your project sounds interesting. Let's chat about details." If you use new contractors frequently, you might even create an expectations worksheet/FAQ in advance with the questions you need them to answer and the answers to questions you anticipated being asked/info you want them to have. 

If shit goes south during the course of business, you're going to be on much better footing if you have the details documented. Especially if things go so badly that lawyers get involved. 

A Bonus for Setting Expectations: As creatives, we know dates for deliverables are the first casualty of...well, life. Many of us dread telling our partner that we're not going to make the agreed-upon date. The longer we take to inform our partner, the worse the consequences for everyone. However, because we set expectations at the beginning and because date-slippage is so common that we included the "what-if" in our initial conversation, we've spared ourselves the anxiety-inducing, panic-attack spiraling, shame levying distress of telling our partner that we're not making the deadline. We know what to expect by missing the date and we know how to get the project back on track. Similarly, when we're told that a date is being missed, we've covered our ass by informing our partner of the consequences of slippage. (Hopefully, we've added a slippage cushion to our overall project schedule so a missed date isn't catastrophic to the entire project. Right? RIGHT?).

Good business communication starts with setting expectations. 

May your partnerships be fruitful and your projects successful!

Balancing on the razor's edge

 The very first professional project I ever worked on was a comic book script, and the artist was a long-time favorite of mine, but one that I had never met. I was delighted when I heard he'd be illustrating my little eight-page script, and being an enthusiastic lad, I gave him descriptions of exactly what I wanted in every panel.

Yeah, that didn't go so well.  It's a collaborative effort, you see. The idea is that we tell a story together, not that I dictate a tale and expect his vision and mine to be precisely the same.  It was my first real collaborative effort, and at the end of the day, I was exceedingly pleased with how he told the story, once I realized that he was the artist and I was the writer. 

I have moved on and collaborated with a lot of people since then, other writers and artists alike. Sometimes I've asked to be in charge and other times I've asked THEM to take charge, depending entirely on the circumstances. More often than not we discuss who is doing what before the collaboration begins, because at the end of the day it's about having fun with the project, not about anyone's ego.  If you are worried about YOUR vision and not the shared enjoyment of a project, you might not be quite ready to collaborate.

My buddy Charles Rutledge has a great way of putting it. We're playing with each other's toys in the sandbox. The operative words here are playing and toys. We go into every project we do together with the idea of having a good time. Period. If we sell what we write together, that's just gravy. So far we've written three novels, four novellas, and about a dozen or so short stories together, and I have had a blast with all of them. We have plans laid out for at least three more novels, one of which is half done and would have been fini9shed by now but I have a few pending deadlines to finish first. THE TOURISTS GUIDE TO HAUNTED WELLMAN is a fun project first, and both of us have plenty enough on our plates. I'm looking forward to finsh8ng the Halloween-themed tale of his occult detective and mine soon. They've met before, you see, and there's always fun and carnage when they end up in the same towns. 

If we fail to sell it, by the way. we'll probably print it ourselves but that is a different subject for another time. The point is, I love writing with Charles. We have fun and both of us respect the other enough to not let something as foolish as whose name goes first or who wrote what get in the way. In most cases, he reads over my latest sections and edits as he goes, and I do the exact same thing in return. Should he have a problem with an edit I make, he's welcome to put it back, but honestly, it's usually us catching each other's typos. 

The same is true when I work with Christopher Golden, but we almost always work from a plotted storyline because he's more comfortable with that. It doesn't bother me in the least and both of us have been guilty of straying well away from the laid-out plot when we felt the need. No harm, no foul, so long as we're both having fun playing in the sandbox. 

Guess what? We always have fun playing in the sandbox. We've worked on multiple short stories and a full series of novellas. 

The very same guys and a few others are the people I go to with questions about my writing. We're known to look over each other's works when asked. It's never a problem for me and I doubt it is for them.

\I have collaborated many, many times. I've even, when the mood struck me, ghostwritten a few tales for friends who were in need of the assistance fully understanding that any words I wrote were theirs to change, as the stories were theirs, and I was lending a hand. No ego, just fun. I could tell you who, but no, it's not for me to say. 

The secret, by the way, is exactly this simple in my opinion: Respect. I respect them. They respect me. We have fun playing together and we don't sweat the small stuff. 

The first rule is always the same. Have Fun. The second rule is also always the same: Respect Your Co-Creator.  I have worked with several collaborators and in every case, I learned new things and I had a blast. 

Communication Makes the World Go 'Round

This week's topic at the SFF Seven is Contractor Best Practices. When working with a 3rd party in support of your book, what's one thing you do to make your life and theirs easier or to make the project more successful? This can be in regards to artists, editors, formatters, personal assistants, etc.

Having been on both sides of the coin in this regard, and having released my first novel last year, I can readily say that, for me, communication is key. Good communication can be difficult in our world of emails, direct messaging, and texting, which sounds off when I read it since all of those are forms of communication--but it's true. Often, much gets left out of rushed emails, quick DM's, and brief texts. We sometimes forget how to give proper information to people who don't know us or don't know how to read the subtext we might leave behind in a message. Assuming that things are understood can be problematic if the information wasn't specific, detailed, and clear.

I've had to remind myself several times this year to SLOW DOWN and do a better job of communicating. Sometimes, the things we consider givens are not so with others, so be sure both parties have a clear understanding of what's expected (and when and how) from each other.

I think it's also important to remember that, as an author, you're part of a professional industry, regardless of the fact that you might rarely see other humans from the publishing world (or even the regular world). Professionalism is something you can't afford to abandon if you intend to garner respect from those in your field.

Now, if the situation is reversed and you're the one chasing someone whom you've paid for work, waiting unreasonably past a deadline, or struggling to get someone to meet you with the same professionalism that you deliver, then you just have to deal with those situations as they will inevitably come. I typically try to give people the benefit of the doubt and a second chance, but if you burn me again, you go on my No-No list ;)

I look forward to reading the other posts to see what everyone comes up with on this topic.

How about you? What do you feel is a best practice when it comes to working with a 3rd party?

Marcella's 5 Writer's Resources

 Confession time. I haven't written anything in a year and a half. It isn't just that I haven't. I couldn't. It's like a switch flipped in my brain and NOPE is the new setting. No matter how many hours. No matter how many reworks of plot or characters. Nothing budged. Ah. I see you've noticed the past tense. It's because I fell, quite by accident, into a series of resources that are ever so slowly thawing the ice around writing. Maybe around me.

It all begins, as so many of our stories do, with January 2020 when I could see the writing on the wall and put my household on lock down a few months before official lock down started. I didn't know it at the time - what kind of damage I was taking. It was invisible. I knew that introvert me was suffering because suddenly there was no alone to be had. Not anywhere. Little did I recognize what kind of damage was being done to my mind.

My number 1 writing resource, then, is a book. 

Peak Mind by Amishi Jha - This is a nonfiction book about the science of attention. She describes how the attention systems in our brains work. Because of that, I could clearly see how and why all creative ability had been frozen. It's because my attention system has been locked on 'floodlight' - scanning for threat. Focus and concentration need a laser beam. She describes exactly how to recover. Work in progress. I can work on my book again. Finally.

Calm - Yes. It's a meditation app. It's training for focus. It's also retraining for migraine brain. But honestly, I'm here to get my writing mojo back. If several minutes a day of breathing can help my attention system relearn how to focus, count me in. Since starting the training program, I've started writing again in slow, low pressure increments every day. Building a sense of safety and success.This attaches writing to the reward system in the brain again. Blinding word counts? No. Definitely no. Those will come with time and dedicated practice.

Wordhippo - Now we're into the mundane writing resources. Wordhippo is a thesaurus that doesn't take itself too seriously. I like it because the synonyms are more on point than other resources I've used. I don't know if that's fact or perception but the pink hippo doesn't hurt anything. I find the right words more often there.

4theWords - I know I've mentioned this one before. It's a website that gamifies your word count. It works brilliantly for some people. Apparently, I'm one of them. For others, it's a complete no go. It's one of those things you have to try for yourself.

And finally, for business resources and advice, nothing beats writer organizations. Jeffe and Charissa have mentioned SFWA, I triple nominate the org. You can ask the nerdiest questions in the forums and get informed answers. It's brilliant. I'll also put in a plug for Novelists Inc. Ninc aims at indie authors and offers an incredible wealth of information up to and including drafts of rights reversion request letters.

I hope that no one other than me needs to retrain attention. It's a drag. I mean, on one hand, I finally understand what the hell happened and there's a way to fix it, but dang could I just have me back, please? If you need the resources, too, I hope they're helpful. And hey. See you in the stacks.

Jeffe's Top 5 Writing Resources

This week at the SFF Seven, we're sharing our Top 5 Writing Resources. Charissa and KAK have already shared some excellent ones. Mine are below. But first, check out this great fundraiser sponsored by Romantic Fantasy Shelf. It goes through January 6, 2022 and the response has already been amazing!

Jeffe's Top 5 Writing Resources

The Science Fiction and Fantasy Writers of America (SFWA)

Charissa mentioned SFWA's Writer Beware already, but I feel - as the current President of SFWA - that I should recommend the entire organization. I'm clearly biased, but I think SFWA provides all kinds of tremendous resources for writers. Go check it out! 

First Cup of Coffee with Jeffe Kennedy

I'd be remiss if I didn't mention my own podcast! Four days a week I chat for about 20 minutes over my first cup of coffee about being a career author. I talk about my own process, the ups and downs of that and my career, the business side of writing and occasionally industry gossip. I even answer listener questions! 

Synonym Finder

This is my absolute favorite paper resource. Mine is falling apart. Forget the thesaurus, every writer should have the Synonym Finder!

David Gaughran

Whether or not you self-publish, David Gaughran is an amazing and generous resource. His books and free newsletter are chock full of up-to-date information. Highly recommend!

Friends

I can't link to this one but... Get you some author friends and nurture that circle. They are the most invaluable resource you'll ever have. 

 

5 Writer's Resources: From Concept to Marketing

 New year, new novel? Thinking of trying your hand at penning a fantastical futuristic horror romance? Great! Here are 5 websites that might help you focus your plot, dodge the scammers, get the cover of your dreams, and sell the book you've labored to bring into existence. 

1. Writer Beware: I enthusiastically "ditto" Charissa's recommendation from Sunday for this priceless resource to protect yourself from the predators in our industry. Victoria Strauss and company investigate and report on fraudsters, exploiters, and scammers in publishing. No "fake news" here. Before you think about paying anyone a single penny, check this blog.
2. Query Shark: Wünder agent Janet Reid's blog for critiquing queries submitted by blog readers (yes, the author(s) volunteer to receive public feedback). Why, oh why, would you care about your query at the beginning of your authorial journey? Isn't a query pointless if you plan to self-publish? Simple answer: The meat of the query is your book's plot. If you can't distill your story--at least in your head or on the back of an envelope--you're going to waste a lot of time and creative energy on tangents and revisions. Do yourself a favor by jotting down the rough draft of your query before you start. Keep it at hand as your North Star so--whether pantser or plotter--you don't stray too far from the story you meant to write. While the wrappings of a query may change over time, how to effectively convey your story's short summary doesn't change. Dig through the Shark's archive to find plenty of samples of queries in your genre. 
3. Art Station & Deviant Art: Whether you're searching for your next cover artist or creative inspiration, these two illustrator/artist sites are rich in offerings.
4. Reedsy: Finding a great editor (dev, line, copy, or proof) who is experienced in your genre, attentive to detail, able to communicate in a way that is comfortable for you, delivers on time, and has availabilities in their schedule is no easy feat. Reedsy is a great starting point, but be sure to do your due diligence before committing. Every robust site has its share of rotten apples. 
5. David Gaughran: You've written the book, had it edited, acquired the eye-catching cover, and uploaded it to retailers/distributors. Now, how to make people aware that your book exists? David's site is rich in the basics and his how-to books are usually under $5 (though, depending on how marketing savvy you are, they may be a bit remedial). I stay subscribed to his newsletter to remain abreast of the latest changes in big distributor/advertiser policies and technologies. He also does a nice job of sharing best practices that he's field-tested. He'll also caution against marketing fads that make you into an asshole from whom readers flee. 

Top 5 Writing Resources

Happy New Year! I hope you all had a wonderful holiday season. This week's topic at the SFF Seven is our Top 5 Writing Resources. I have so many websites, books, and software programs that I love, so it was hard to choose just 5, but I did and I'll tell you why each one made the cut.

1. KM Weiland's Helping Writers Become Authors website. I've linked to KM's story structure series which is one of the very best I've come across. I've read KM's books too, but I refer back to her story structure series any time I get stuck or feel like I need a refresher. Even for those writers who don't plot, understanding story structure can help build much stronger fundamental skills and aid in creating cleaner drafts. There's a ton of other info for writers on this site as well, and I recommend reading as much as possible. Helping Writers Become Authors is truly a one-stop-shop.
2. Jane Friedman's Writing Advice Archive. We won't talk about how long I've followed Jane, but I can tell you that her publishing industry and writing advice is always on point. If you aren't sure how to navigate the publishing world, I highly recommend perusing her Writing Advice Archive. She covers everything from getting started as a writer to rights and legal issues. Most importantly, she's been in this business for 20 years with a vast range of experience, so she knows what she's talking about.
3. Writer Beware. I've had several inquiries lately from new writers about publishing routes, and I was sad to learn that most every person who reached out to me had experienced bad dealings with vanity presses or scams. I was also surprised how many new writers don't realize that you do NOT pay for a literary agent. To make certain you're dealing with a reputable publisher, I advise researching agents, publishers, and editors thoroughly. Writer Beware can help with some of this.
4. Hiveword. Man, how I used Elizabeth Spann Craig's Knowledge Base when I was a newbie writer tiptoeing into this writing world. I can't begin to tell you how beneficial this website (now Hiveword) was for me when I was starting out. I'm pretty sure there isn't anything you won't find here in your writing quest, so if you have a question, hit up this amazing search engine and delve into thousands of writerly articles.
5. Writer Unboxed. This site is excellent for the technical parts of the writing journey, but it also has posts from veteran authors who make you feel far less alone on this journey. They share their insight and struggles, and the community is strong here. I see this site as 'nourishment' for the writer's soul, a very important and often overlooked part of a writer's life.

That's it!! Now go read, research, and write, write, write! 

XOXO,

New Years Eve

New Year, new stray cat in the neighborhood who found the sucker sign hung out on my door. This is Hemingway. He started coming around in the early morning darkness to get yelled at by my cats. He wouldn't let me even look at him. He'd charge away at a dead run. The good part is that someone had clearly already caught him once. He's ear tipped, which means he's already neutered and vaccinated. He went on being really shy and elusive for months. It was clear he had someone caring for him. His body condition was too good.

This holiday season, though, something changed. He began coming around more often. A lot more often. I managed to get a plate of cat food out to him one morning. Instead of running away, he crept onto the back porch and ate like he'd never seen food before and might never again. He was skinny. I suspect whoever had been feeding him either got sick or moved away. Our handsome, solid black cat with gold eyes shows up every evening and most mornings, ready for his hand out. And yes. He is a polydactyl. The boy is graced with a couple of extra thumbs on each front paw.

My cats have gone from being offended by the trespasser (and complaining loudly about it) to sitting at the back door to watch him eat. I'd like to trap him and bring him in to assess his socialization. If a cat can settle into life indoors with humans, a cat should have that opportunity for two reasons. First - cats live longer, healthier lives indoors. Two - outdoor cats have a hand (a paw?) in stressing songbird populations. 

Since Hemingway has warmed up quite a bit - I'm now allowed within three feet of him. He'll look me in the eye and ask for more food. I'm comfortable saying he's not really feral. It's clear he knows what people are and I think he's learning from my cats not to be afraid. The only hitch is that he's trap wise. If I put the live trap out, he won't come anywhere near. So I'm going to have to be much sneakier. However, the rescue I usually work with is currently shut down to quell a terrible upper respiratory infection that's running rampant through their cat population. So we're all on hold, caught in the liminal space between aspiration and action. Seems appropriate for New Years Eve when you're waiting for the old year to end and for the new one to begin.